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Conference Policies and Procedures

Group Registration

The NRHC is happy to provide a discount for large group registrations. Every 10th and 20th registration is free (students and faculty included). To receive the discount, all registrations must be completed at the same time by selecting your registrations below. Any Minority Scholarships awarded will not count against the volume discount – recipients of the Minority Scholarship and their honors directors will be notified of the award by Monday, February 27th, to facilitate registration by the early bird deadline of March 6th.

 

Limited Virtual Option

While our conference is an in-person event, the Executive Board will consider requests for virtual presentations. Member institutions or individual presenters that are unable to attend in-person can request virtual accommodations. See the 2023 Conference Information page for further details about the limited virtual option.  Programs and/or presenters intending to utilize the virtual option must notify NRHC via email at northeastregionalhonorscouncil@gmail.com by February 3rd. Virtual presentations will be approved on a case-by-case basis. Please note the registration cost for virtual or in-person presenters is the same. The virtual option will be limited and likely scheduled for two weeks prior to the in-person event.

 

 

 

 

Health and Safety Protocol

Registration for NRHC 2023 may require proof of Covid-19 vaccination uploaded to the registration system and/or a negative Covid-19 PCR or rapid test. NRHC reserves the right to adjust health and safety guidelines to correspond with CDC recommendations. In the event that proof of vaccination or a Covid-19 test are required, failure to produce the required documents may result in removal from the conference without refund.

 

 

Cancellation Policy

Registrations cancelled within 24 hours will receive a full refund, less a $20 fee per registration. Send your immediate cancellation request to northeastregionalhonorscouncil@gmail.com with registration ID number(s).

 

After this 24-hour period, all registrations are final. Therefore, members institutions are encouraged to find replacement attendees for registrants. Updated attendee info can be forwarded to northeastregionalhonorscouncil@gmail.com. Make sure to include the registration ID number(s) and the new attendee name(s) and any changes in dietary restrictions.


 

 

LIABILITY WAIVER AND RELEASE OF CLAIMS:
I acknowledge that I derive personal satisfaction and a benefit by virtue of my participation and/or voluntarism with NRHC, and I willingly engage in NRHC events.

 

RELEASE AND WAIVER. 
I HEREBY RELEASE, WAIVE AND FOREVER DISCHARGE ANY AND ALL LIABILITY, CLAIMS, AND DEMANDS OF WHATEVER KIND OR NATURE AGAINST THE NORTHEAST REGIONAL HONORS COUNCIL AND ITS AFFILIATED PARTNERS AND SPONSORS, INCLUDING IN EACH CASE, WITHOUT LIMITATION, THEIR DIRECTORS, OFFICERS, EMPLOYEES, VOLUNTEERS, AND AGENTS (THE “RELEASED PARTIES”), EITHER IN LAW OR IN EQUITY, TO THE FULLEST EXTENT PERMISSIBLE BY LAW, INCLUDING BUT NOT LIMITED TO DAMAGES OR LOSSES CAUSED BY THE NEGLIGENCE, FAULT OR CONDUCT OF ANY KIND ON THE PART OF  THE RELEASED PARTIES, INCLUDING BUT NOT LIMITED TO DEATH, BODILY INJURY, ILLNESS, ECONOMIC LOSS OR OUT OF POCKET EXPENSES, OR LOSS OR DAMAGE TO PROPERTY, WHICH I, MY HEIRS, ASSIGNEES, NEXT OF KIN AND/OR LEGALLY APPOINTED OR DESIGNATED REPRESENTATIVES, MAY HAVE OR WHICH MAY HEREINAFTER ACCRUE ON MY BEHALF, WHICH ARISE OR MAY HEREAFTER ARISE FROM MY PARTICIPATION WITH THE ACTIVITY.

 

ASSUMPTION OF THE RISK. I acknowledge and understand the following:

1. Participation includes possible exposure to and illness from infectious diseases including but not limited to COVID-19. While particular rules and personal discipline may reduce this risk, the risk of serious illness and death does exist;

2. I knowingly and freely assume all such risks related to illness and infectious diseases, such as COVID-19, even if arising from the negligence or fault of the Released Parties; and

3. I hereby knowingly assume the risk of injury, harm and loss associated with the Activity, including any injury, harm and loss caused by the negligence, fault or conduct of any kind on the part of the Released Parties.

MEDICAL ACKNOWLEDGMENT AND RELEASE.  I acknowledge the health risks associated with the Activity, including but not limited to transient dizziness, lightheaded, fainting, nausea, muscle cramping, musculoskeletal injury, joint pains, sprains and strains, heart attack, stroke, or sudden death.  I agree that if I experience any of these or any other symptoms during the Activity, I will discontinue my participation immediately and seek appropriate medical attention.  I DO HEREBY RELEASE AND FOREVER DISCHARGE THE RELEASED PARTIES FROM ANY CLAIM WHATSOEVER WHICH ARISES OR MAY HEREAFTER ARISE ON ACCOUNT OF ANY FIRST AID, TREATMENT, OR SERVICE RENDERED IN CONNECTION WITH MY PARTICIPATION IN THE ACTIVITY. 

As a participant, volunteer, or attendee, You recognize that your participation, involvement and/or attendance at any Northeast Regional Honors Council fundraising event or activity (“Activity”) is voluntary and may result in personal injury (including death) and/or property damage. By attending, observing or participating in the Activity, You acknowledge and assume all risks and dangers associated with your participation and/or attendance at the Activity, and You agree that: (a) the Northeast Regional Honors Council, Inc. (b) the property or site owner of the conference, and (c) all past, present and future affiliates, successors, assigns, employees, volunteers, vendors, partners, directors, and officers, of such entities (subsections (a) through (c), collectively, the "Released Parties"), will not be responsible for any personal injury (including death), property damage, or other loss suffered as a result of your participation in, attendance at, and/or observation of the conference, regardless if any such injuries or losses are caused by the negligence of any of the Released Parties (collectively, the "Released Claims").  BY ATTENDING AND/OR PARTICIPATING IN THE ACTIVITY, YOU ARE DEEMED TO HAVE GIVEN A FULL RELEASE OF LIABILITY TO THE RELEASED PARTIES TO THE FULLEST EXTENT PERMITTED BY LAW.

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