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NRHC 2021

Presentation Guidelines &

Submission Instructions

presentation guidelines

 

-live presentations-

Paper Presentations

Paper presentations give students the opportunity to share their research findings from any discipline on a panel with 2-3 other students who generally share similar research topics. Students are encouraged not to read a paper but to instead present dynamically on their topic.

 

As a paper presenter, you have been placed on a panel with other paper presenters. Your panel has been given a title, and panels have been grouped based on common themes presented in your proposals. Traditionally, the order of presentation is determined by the order in the conference program. There will be a brief Q&A after each presentation as well as an overall Q&A to conclude each paper session.

 

Submission Requirements

 

All paper presenters must register for the conference by Tuesday, March 2nd, 2021.

We are asking that all paper presenters share their visual aids with us in advance of the conference. A repository of presentations (including recordings) will be made available to registered conference attendees on the NRHC website. Please submit your PDF slides to this Google Form by 11:59 p.m. on Wednesday, March 31st. You also have the option of sharing your paper if you choose. Click here to open the NRHC Journal to view previous paper examples.

 

Paper Presentation Instructions

 

Please note that depending on the size of your panel, you should time your remarks as follows:

  • If you are on a panel of three or four people, you can speak for a minimum of 12 minutes and a maximum of 15 minutes.

  • If you are on panel of five people, you can speak for a minimum of 10 minutes and a maximum of 12 minutes.

  • Moderators will discuss with panelists whether Q&A will be held after each presentation or held to the end of the panel.

The purpose of Paper Presentations is not for presenters to read an academic paper to an audience. This is a presentation, and the presenter should prepare his or her written research as a dynamic oral presentation. It is recommended that presenters have access to notes, outlines, etc. Rehearse beforehand and often—plan ways to engage the audience throughout your remarks. If you will be utilizing a PowerPoint, it should be used as visual support. You should not read directly from your PowerPoint.

Visuals

You will have the ability to screen share your slides during your live Zoom session. The moderator will also have access to your slides as a backup if you encounter technical difficulties (Reminder: Please send a PDF copy of your slides to this Google Form no later than 11:59 p.m. on Wednesday, March 31st). Further, we recommend the following slideshow guidelines:

  • There is no particular number of slides you must have, but please use the following rules and guidelines:

    • Use high quality photos

    • Don’t make the slides too “busy” with elaborate shapes, designs, and pictures

    • Don’t try to dazzle the audience with lots of different colors

  • Keep the words on your slide brief and to a minimum. For instance:

    • Don’t have more than six lines of type

    • Don’t use more than five bullet points

    • Don’t write all words in capital letters

    • Don’t use too many different fonts

  • You can incorporate the following types of slides to better orient your audience:

    • Title slide: Include presentation name, your name, university name, and your email address (optional)

    • Outline slide: Give a brief outline of what your presentation will cover in bullet points

    • Body slides: These slides should have headings that describe what your current point is with bullet points and/or photographs to orient the reader

    • Conclusion slide: Sum up your presentation

    • Sources slide: Cite the sources of your information for your presentation

 

If you have any additional questions about your presentation, please email us at northeastregionalhonorscouncil@gmail.com.

Roundtable Presentations

Roundtable discussions are meant as a way of facilitating direct, sustained interaction between students and conference attendees. In an in-person setting, conference attendees would float from roundtable to roundtable to experience several different presentations in a session. The virtual roundtable format will be timed in such a way that attendees can jump in and out of Zoom meeting spaces at specifically timed breaks in order to mimic the in-person experience. Ideas should be exchanged by using the presenters’ initial proposal to start a conversation with the attendees in the Zoom space, including with the other presenters you will be sharing the roundtable with. This is a distinct difference from paper presentations, which are primarily one-sided. Presenters should craft remarks that allow for interaction amongst those attending the roundtable presentation.

 

Submission Requirements

All roundtable presenters must register for the conference by Tuesday, March 2nd, 2021.

 

We are asking that all roundtable presenters share their visual aids with us in advance of the conference. A repository of presentations (including recordings) will be made available to registered conference attendees on the NRHC website. Please submit your PDF slides to this Google Form by 11:59 p.m. on Wednesday, March 31st. You also have the option of sharing your paper if you choose.

Roundtable Instructions

It is important that this is a discussion-based presentation; the main focus is to share ideas, not just to present your own. During your 20 minutes, you should interact with the audience and encourage them to use the Chat or other reaction features in Zoom.

Timing

  • Timing:

    • The total time in the session is 75 minutes.

    • There will be three roundtable presenters in each Zoom room. You should prepare to speak and interact with the audience for 20 minutes. A moderator will be there to help keep time.

    • After the first 60 minutes are up, the remaining 15 minutes will be used for further conversation to see how the roundtable presentations connect with each other. Presenters and attendees will be encouraged to find areas of overlap and use the remaining time to network with one another.

  • The roundtable session will roughly follow this timetable:

    • Minutes 1-20: Presenter 1 gives his/her presentation

    • Minutes 20-40: Presenter 2 gives his/her presentation

    • Minutes 40-60: Presenter 3 gives his/her presentation

    • Minutes 60-75: Overall Discussion/Q&A/Networking

Visuals

You will have the ability to screen share slides during your live Zoom session. The moderator will also have access to your slides as a backup if you encounter technical difficulties (Reminder: Please send a PDF copy of your slides to this Google Form no later than 11:59 p.m. on Wednesday, March 31). Further, we recommend the following slideshow guidelines:

  • There is no particular number of slides you must have, but please use the following rules and guidelines:

    • Use high quality photos

    • Don’t make the slides too “busy” with elaborate shapes, designs, and pictures

    • Don’t try to dazzle the audience with lots of different colors

  • Keep the words on your slide brief and to a minimum. For instance:

    • Don’t have more than six lines of type

    • Don’t use more than five bullet points

    • Don’t write all words in capital letters

    • Don’t use too many different fonts

  • You can incorporate the following types of slides to better orient your audience:

    • Title slide: Include presentation name, your name, university name, and your email address (optional)

    • Outline slide: Give a brief outline of what your presentation will cover in bullet points

    • Body slides: These slides should have headings that describe what your current point is with bullet points and/or photographs to orient the reader

    • Conclusion slide: Sum up your presentation

    • Sources slide: Cite the sources of your information for your presentation

 

If you have any additional questions about your presentation, please email us at northeastregionalhonorscouncil@gmail.com.

art gallery submissions

The acceptance of your Art Gallery submission gives you the opportunity to not only display your work in our Virtual Art Gallery, but to present it live in a Zoom Art Panel on either April 10th or 11th.

 

Submission Requirements

All art presenters must register for the conference by Tuesday, March 2nd, 2021 and submit presentation materials to this link by Wednesday, March 10th, 2021. Art gallery submissions should consist of a photo, scan, or digital file in high-quality JPEG format with written descriptions of their artwork. All art submissions will be archived on our Virtual Art Gallery on the NRHC website prior to the conference and be open to all conference attendees.

 

Art Panel Presentation Instructions

This year is the first time that art presenters will have a chance to deliver oral presentations describing their submission to a wider audience. During the art gallery panels, you will have between 10-12 minutes to talk about your inspiration, the methods you used to create the piece, and the meaning behind your piece. You can also choose to say anything else about your artwork at this time.

 

There will be a moderator for the session who will keep time and facilitate the Q&A. Questions are taken after each individual discusses his/her piece and at the end in an open forum.

 

You are not required to prepare a PowerPoint, but you are free to do so. You should alert the moderator at the beginning of the session so that they can give you hosting permissions in order to screen share your presentation.

Visuals

If you choose to present with a PowerPoint presentation, you will have the ability to screen share your slides during your live Zoom session. The moderator will also have access to your slides as a backup if you encounter technical difficulties (Reminder: Please send a PDF copy of your slides to this Google Form no later than 11:59 p.m. on Wednesday, March 31st). Further, we recommend the following slideshow guidelines:

  • There is no particular number of slides you must have, but please use the following rules and guidelines:

    • Use high quality photos

    • Don’t make the slides too “busy” with elaborate shapes, designs, and pictures

    • Don’t try to dazzle the audience with lots of different colors

  • Keep the words on your slide brief and to a minimum. For instance:

    • Don’t have more than six lines of type

    • Don’t use more than five bullet points

    • Don’t write all words in capital letters

    • Don’t use too many different fonts

  • You can incorporate the following types of slides to better orient your audience:

    • Title slide: Include presentation name, your name, university name, and your email address (optional)

    • Outline slide: Give a brief outline of what your presentation will cover in bullet points

    • Body slides: These slides should have headings that describe what your current point is with bullet points and/or photographs to orient the reader

    • Conclusion slide: Sum up your presentation

    • Sources slide: Cite the sources of your information for your presentation

 

If you have any additional questions about your presentation, please email us at northeastregionalhonorscouncil@gmail.com.

 
 

-pre-recorded presentations-

 

Poster Presentations

Academic poster presentations are an excellent way to showcase research and findings by balancing textual and visual information in a poster format combined with a pre-recorded oral presentation.

 

Submission Requirements

 

All art poster presenters must register for the conference by Tuesday, March 2nd, 2021 and submit presentation materials to this link by Wednesday, March 10th, 2021. In a traditional, in-person environment, a standard printed poster would measure 36x48 inches on a trifold board. This year, poster presentations will require that you prepare and submit two submissions:

  1. A PDF of your finished poster presentation.

  2. A video recording (MP4 format) that is no longer than 15 minutes of your presentation.
     

These will be archived side-by-side in our virtual Poster Gallery so that attendees can view your presentation and open your poster for in-depth viewing. Click here to open the NRHC Journal to view previous poster examples.

As you design your poster, we recommend that you use Microsoft PowerPoint, Word, or Publisher and begin by setting the size to 36x48 inches. Beginning with a smaller size in any of these programsPowerPoint may lead to pixilation when zooming in throughout your video.

Your work will be open to all registered conference attendees These items must be submitted to this Google Form no later than 11:59 p.m. on Wednesday, March 10th, 2021.

Helpful Hints in Poster Design

You may use any publication software to create your poster, but the final file that you send to NRHC should be in PDF format. The following are some helpful guidelines in crafting the poster:

  • Be succinct, focused and clear

    • Ask yourself: "If a viewer was only able to take away one thing from looking at my poster, what would that one thing be?"

    • All of the text, images, charts, and graphs are going to help reinforce that theme.

    • Less is more.

 

  • Content

    • Use bullets.

    • If your discipline has required categories, use those (for example, methods, discussion, etc.). If your field of study does not have those requirements, set up categories that are distinct from one another.

    • Cite your sources in-text.

 

  • Layout

    • Major sections should be clear from a distance of about three feet away.

    • Empty space is essential for a poster to be easily readable.

    • The poster should have roughly 20% text, 40% figures/images, 40% space.

    • Fonts:

      • Use no more than two fonts, one for headings and one for body text.

      • Be consistent in font size.  If category headings are of the same level of importance, they should be the same size.

      • In a 36x48 inch poster layout, here are some general font sizes to use, though you can adapt to fit the situation.

        • Title: 85pt

        • Authors: 56pt

        • Sub-headings: 36pt

        • Body text: 24pt

 

  • Graphs and Images

    • Be sure to include a brief caption for your figures, and explicitly refer to the figure in the text.

    • Charts and graphs must include a title and labels for each axis.

    • Use images with about a 300 dpi.

    • Do not enlarge images significantly; this will lower the resolution. Sometimes images look fine on a screen but may pixelate when printed.

 

Helpful Hints in Video Recording

  • Your video recording should be no longer than 15 minutes (it can be shorter). .

  • Because you are not able to interact with conference attendees, think about the questions someone might ask you when you prepare your transcript. Attempt to include as much detail as possible as you describe the nature, scope, and details of your research.

  • Depending on the software you choose to make your recording, you may choose to share your PDF poster on screen. Alternatively, you may choose to make a slideshow for your video recording.

  • You may choose to record yourself on screen, alongside your visual (the poster itself or a slideshow). Alternatively, you may also choose to simply record your voice with your visual.

  • Take the time to choose the software that you feel the most comfortable with. NRHC has compiled a list of recommendations that can be found here.

  • When you are ready to record, be sure you are dressed professionally if you will be on camera. Additionally, consider the space. Ensure the environment is quiet, has good lighting, the background is free from distractions, etc.
     

If you have any additional questions about your poster presentations, please email us at northeastregionalhonorscouncil@gmail.com.

Idea exchanges

The Idea Exchange provides an opportunity for conference presenters to share information about the exciting and innovative ideas they use in their programs through an informal forum to engage in discussions about new and emerging practices that they have found effective in their honors program. 

 

Submission Requirements

 

All Idea Exchange presenters must register for the conference by Tuesday, March 2nd, 2021 and submit presentation materials to this link by Wednesday, March 10th, 2021.

In a traditional, in-person environment, an Idea Exchange presenter might stand next to a poster, brochures, or equivalent visual aids while conference attendees stop by to ask questions, exchange contact information, and take away supplemental materials. This year, Idea Exchange presentations will be pre-recorded and require that you prepare and submit multiple submissions:
 

  1. A video recording (MP4 format) that is no longer than 15 minutes of your presentation.

  2. Supplemental materials (brochures, pamphlets, literature) that you would like to share with your audience (PDF format.)
     

These will be archived side-by-side in our virtual Idea Exchange Gallery so that attendees can view your presentation and download your supplemental materials for in-depth viewing.

Your work will be open to all registered conference attendees These items must be submitted to this Google Form no later than 11:59 p.m. on Wednesday, March 10th, 2021.

 

 

Helpful Hints in Poster Design

You may use any publication software to create your poster, but the final file that you send to NRHC should be in PDF format. The following are some helpful guidelines in crafting the poster:

  • Be succinct, focused and Clear

    • Ask yourself: "If a viewer was only able to take away one thing from looking at my poster, what would that one thing be?"

    • All of the text, images, charts, and graphs are going to help reinforce that theme.

    • Less is more.

 

  • Content

    • Use bullets.

    • If your discipline has required categories, use those (for example, methods, discussion, etc.). If your field of study does not have those requirements, set up categories that are distinct from one another.

    • Cite your sources in-text.

 

  • Layout

    • Major sections should be clear from a distance of about three feet away.

    • Empty space is essential for a poster to be easily readable.

    • The poster should have roughly 20% text, 40% figures/images, 40% space.

    • Fonts:

      • Use no more than two fonts, one for headings and one for body text.

      • Be consistent in font size.  If category headings are of the same level of importance, they should be the same size.

      • In a 36x48 inch poster layout, here are some general font sizes to use, though you can adapt to fit the situation.

        • Title: 85pt

        • Authors: 56pt

        • Sub-headings: 36pt

        • Body text: 24pt

 

  • Graphs and Images

    • Be sure to include a brief caption for your figures, and explicitly refer to the figure in the text.

    • Charts and graphs must include a title and labels for each axis.

    • Use images with about a 300 dpi.

    • Do not enlarge images significantly; this will lower the resolution. Sometimes images look fine on a screen but may pixelate when printed.

 

Helpful Hints in Video Recording

  • Your video recording should be no longer than 15 minutes.

  • Because you are not able to interact with conference attendees, think about the questions someone might ask you when you prepare your transcript. Attempt to include as much detail as possible as you describe the nature, scope, and details of your research.

  • Depending on the software you choose to make your recording, you may choose to share your PDF poster on screen. Alternatively, you may choose to make a slideshow for your video recording.

  • You may choose to record yourself on screen, alongside your visual (the poster itself or a slideshow). Alternatively, you may also choose to simply record your voice with your visual.

  • Take the time to choose the software that you feel the most comfortable with. NRHC has compiled a list of recommendations that can be found here.

  • When you are ready to record, be sure you are dressed professionally if you will be on camera. Additionally, consider the space. Ensure the environment is quiet, has good lighting, the background is free from distractions, etc.
     

Other Reminders
 

  • Remember, you may also choose to upload other relevant resources. These may include:

    • Brochures

    • Course syllabi

    • Project descriptions

    • Flyers

  • Any other resource you would like to share with others!
     

If you have any additional questions about your poster presentations, please email us at northeastregionalhonorscouncil@gmail.com.